STATE & REGIONAL PARTNERSHIP AGREEMENT AWARDS

If you are an Offeree, use the following forms and guidance to respond to your funding Offer. 

• Project Budget 
  Project Budget Form
  Project Budget Instructions for Partnership Agreements
• Lobbying Certification 
  Lobbying Forms and FAQs (only awards greater than $100,000)
• Accessibility 
  Accessibility Questions Form  | Guidance |  Accessibility Webinar
• NHPA/NEPA (National Historic Preservation Act/National Environmental Preservation Act)
  NHPA/NEPA Questionnaire Form | Guidance | FAQ | NHPA Webinar

If you are an Award Recipient, use the following to help manage your NEA award. 

• How To Manage Your NEA Award Handbook
  How To Manage Your NEA Award Handbook
• General Terms and Conditions for Partnership Agreements. 
  – FY25 and Later General Terms and Conditions for  
     Partnership Agreements (coming soon)
  – FY21-FY24 General Terms and Conditions for 
     Partnership Agreements
  – FY15-FY20 General Terms and Conditions for 
     Partnership Agreements
• FFATA Reporting Requirements 
  Federal Funding Accountability and Transparency Act (FFATA) reporting is due to FSRS.gov one month after any subaward is made totaling $30,000 or more of federal funds.
  – FFATA FAQs
• Sample Checklist for FY25 and Later Subawards
  Use this checklist to help ensure that your subawards are in 
  compliance with the GTCs.
  – Sample Checklist for FY25 and Later Subawards
• Poetry Out Loud: 
  – Poetry Out Loud Information Sheet
  – Poetry Out Loud Final Descriptive Report for
     State Arts Agencies 

• Payment Requests
  Online form available only through REACH | Instructions 
  How-to Video | Payment Request Common Errors 

  The following financial documentation may be required or requested with payment requests as part of your award terms.

  – Sample In-Kind Contribution Report Form
  – Sample Personnel Activity Report Form
  – Sample Itemized Breakdown of Expenses

• Amendments
  An amendment to your award may require that you revise the project budget, have changes reviewed for NHPA/NEPA compliance, or describe the accessibility of a new venue. Review the How to Manage Your NEA Award Handbook for detailed guidance on amendments.
  – Project Budget Instructions | Project Budget Form
  – NHPA/NEPA Questionnaire Form | Guidance | FAQ | NHPA Webinar 
  – Accessibility Questions Form 
• Additional Guidance for NEA Awards
  – Notice to Recipients that Subgrant NEA Funds: Federal 
     Government-Wide Unique Entity Identifier Transition on 
     April 4, 2022
  – Indirect Cost Guide
  – Prevailing Wage Requirements
  – Transit Card Policy Guide for NEA Recipients and Subrecipients
• Accessibility and Civil Rights 
  – Section 504 Workbook Self-evaluation
  – Accessibility Webinar
  – Civil Rights Webinar

• Crediting and Media Toolkits 
  – Requirement for Acknowledgement of NEA Support: Partnership
     Agreement Awards
  – LOGO - Download the NEA Logo
  – Working with the Media Toolkit

   

Your final reports will be submitted through REACH, with the FDR data sent to NASAA. Log in to REACH and open the Forms and Reports tab to view and submit the required reports for your award. Not all reports listed below may be required for your grant.

• Payment Request (only if you need to do a final draw down):
  – Web form available only through REACH 
  – Instructions | How-to Video | Payment Request 
     Common Errors
• Federal Financial Report (FFR):
  – Web form available only through REACH
  – Instructions

• Final Descriptive Report
  Review and follow the guidance applicable to the fiscal year of the award.
  – FY24 and Later Final Descriptive Report SAA-RAO Instructions
  – FY22-23 Final Descriptive Report SAA-RAO Instructions
  – FY18-21 Final Descriptive Report SAA-RAO Instructions

  – New for FY24: Guidance on Reporting NEA Cost Share
     on the FDR Details
  – FY19-22 Strategic Goals/Outcomes – for #10 (page 6
     of FY18-21 FDR)

• Folk Arts Partnership Narrative
  – Upload a brief summary of folk arts activities to REACH