|These are expired guidelines. New guidelines will be posted by the end of December 2014.|
Fill out and submit to NEA-GO the NEA Grant Application Form and Upload Items
You will use the NEA GrantsOnline™ System (NEA-GO), which is being administered for the NEA by the Western States Arts Federation (WESTAF). This will proceed as follows:
You will complete the Grants.gov SF-424 process by the deadline of record as detailed in Step 1.
Log in to Grants.gov. On the left of the screen under Applicant Actions, click on Check My Application Status. Click the Search button, and all of your submitted applications will appear. In the column for Agency Tracking # and Notes, click on the number. There you will see information about how to access NEA-GO. There will be a notes box with a link to NEA-GO and information about when it will be open. Your User Name for NEA-GO will be your Grants.gov Tracking Number and your Agency Tracking #/NEA Application Number will be your password. You can begin accessing this information on Grants.gov 1-2 business days after you submit your SF-424, but no earlier than 10 days before the application deadline.
If you apply to the February 20, 2014, application deadline (all disciplines except Design):
NEA-GO will be open for you to submit application material and work samples beginning on March 6, 2014. You will have until 11:59 p.m., Eastern Time, on March 20, 2014, to upload, preview/check, and submit your application material and work samples electronically.
If you apply to the July 24, 2014, application deadline (all disciplines except Artist Communities):
NEA-GO will be open for you to submit application material and work samples beginning on August 7, 2014. You will have until 11:59 p.m., Eastern Time, on August 21, 2014, to upload, preview/check, and submit your application material and work samples electronically.
For specific help on how to complete your application, please review the instructions in these guidelines including the Frequently Asked Questions, or contact the discipline staff that is appropriate to your project (see "Agency Contacts").
Grant Application Form
The Grant Application Form and the information that it collects can be seen here. You will not have access to the Grant Application Form until NEA-GO opens for you to submit your application material (March 6, 2014 for the February 20, 2014 deadline; August 7, 2014 for the July 24, 2014 deadline).
You will submit a substantial part of your application through the Grant Application Form, including:
Answers to narrative questions about your organization and project.
Financial information about your organization and project.
Bios of key individuals.
You should prepare your responses and material well in advance of the deadline and have them fully ready to upload once NEA-GO opens for you. The version of the form that you can link to now will let you know what is required and any specifications about your material (e.g., character limits for narrative responses).
See the instructions below for the following items (instructions for narrative and financial information are provided on the form itself).
Part 1. Organizational Information
Provide the requested information for your organization for the most recently completed fiscal year, the previous fiscal year, and two years prior. If you are a parent organization, provide this information for the independent component on whose behalf you are applying (e.g., for a university project, provide the information for the independent component, not the entire university). For independent components, you may use the space to discuss the fiscal health of your organization to explain the relationship that the independent component has with the larger entity (e.g., "museum guards and utilities paid for by university"). If your organization is a smaller entity that exists within a larger organization (such as literary organization housed at a college or university), submit information for the smaller entity and follow the instructions for parent organizations and independent components.
This is intended to show your organization's fiscal activity as it relates to operations. Do not include activity related to a capital campaign (such as raising money for a new facility, an endowment fund, or a cash reserve fund). The Arts Endowment may request additional information to clarify an organization's financial position.
Use the following definitions when completing this form. Unaudited figures are acceptable.
Earned: Revenues that are received through the sale of goods, services performed, or from investments. Examples: ticket sales, subscription revenue, contractual fees, interest income.
Contributed: Gifts that are received which are available to support operations. Examples: annual fund donations, grants for general operating or project support, in-kind contributions.
Artistic Salaries: Costs that are directly related to the creation, production, and presentation of art work. Examples: fees for dancers, choreographers, actors, curators, artistic directors, contributors to literary publications. Include arts personnel that are on your staff as well as those that are paid on a contract or fee basis.
Production/exhibition/service expenses: All program or service delivery costs, excluding artistic salaries and fees that are listed above. Examples: presentation costs; costs of sets, costumes, and lighting; publication costs of catalogues or literary magazines.
Administrative expenses: All other costs that are incurred during the normal course of business. Examples: outside professional non-artistic services, space rental, travel, marketing, administrative salaries, utilities, insurance, postage.
NOTE: The figures are subject to verification by the Arts Endowment.
NEA Office/Discipline: Choose the one discipline that is most relevant to your project. This selection will aid the Arts Endowment's application review. If you have questions, refer to "Agency Contacts."
If you are proposing a pre-K through 12 curriculum-based project that aligns with either national or state arts education standards, choose Arts Education. If you choose Arts Education, a second Project Field/Discipline menu will appear. From that menu, select the discipline that is most relevant to your project.
For other education projects, or if you are not proposing a pre-K through 12 curriculum-based project that aligns with either national or state arts education standards, select the relevant field/discipline below:
- Artist Communities
- Dance (including dance presentation)
- Design (including architecture, communications and graphic design, fashion design, historic preservation, industrial and product design, interior design, landscape architecture, planning, universal design, rural design, and urban design)
- Folk & Traditional Arts (including folk & traditional arts projects in any art form)
- Local Arts Agencies (including projects in any discipline that are submitted by a local arts agency or LAA. Local arts agencies generally are referred to as arts councils, departments of cultural affairs, or arts commissions. LAAs can be private entities or public municipal, county, or regional agencies that operate in cooperation with mayors and city managers. Local arts agencies generally make grant awards directly to both artists and arts organizations, present programming to the public, manage cultural facilities, provide services to artists and arts organizations, and facilitate community cultural planning. Statewide assemblies and cultural service organizations that work specifically with local arts agencies also are eligible, but only for projects that will predominantly serve local arts agencies.)
- Media Arts
- Museums (including projects in any discipline that are submitted by a museum)
- Music (including music presentation)
- Opera (including opera presentation)
- Presenting & Multidisciplinary Works (projects that involve multiple arts disciplines including multidisciplinary arts presenting and other types of multidisciplinary activities)
- Theater & Musical Theater (including theater and musical theater presentation)
- Visual Arts
Choose your field/discipline carefully. In limited cases, Arts Endowment staff may transfer an application to a field/discipline other than the one that was selected by the applicant to ensure appropriate panel review.
Part 3: Project Budget:
NOTE: Organizations may not receive more than one Arts Endowment grant for the same expenses. This budget cannot include project costs that are supported by any other federal funds or their match.
Your Project Budget should reflect only those costs that will be incurred during the "Period of Support" that you have indicated for your project. Any costs incurred before or after those dates will be removed. Round all numbers to the nearest $100.
Combine like costs if necessary to make rounding more realistic. Applicants whose grants are recommended for less than the amount that is requested may be asked to revise the project budget.
While the Project Budget on the Grant Application Form will allow unlimited characters in the line items descriptions, please use the character maximums listed in the instructions below. If you go beyond the character maximums, your expanded information will not be seen by NEA staff or reviewers.
AMOUNT REQUESTED FROM THE ARTS ENDOWMENT: For Challenge America Fast-Track, all grants are for $10,000. For Art Works, grants will generally range from $10,000 to $100,000. Do not request an amount below $10,000. Be realistic in your request.
TOTAL MATCH FOR THIS PROJECT: The Arts Endowment requires each applicant to obtain at least half the total cost of each project from nonfederal sources. For example, if you receive a $10,000 grant, your total project costs must be at least $20,000 and you must provide at least $10,000 toward the project from nonfederal sources. Matches of more than dollar for dollar are encouraged. These matching funds may be all cash or a combination of cash and in-kind contributions as detailed below. Be as specific as possible. For projects that include additional partners, indicate on the form the portion of the match that is being contributed by each participant. Asterisk (*) those funds that are committed or secured.
Cash match refers to the cash donations (including items or services that are provided by the applicant organization), grants, and revenues that are expected or received for this project. Limit your descriptions to 100 characters maximum. Do not include any Arts Endowment or other federal grants that are anticipated or received. Identify sources. The Arts Endowment allows the use of unrecovered indirect costs as part of the cash match or cost sharing. Your organization must have a federal negotiated indirect cost rate agreement to include unrecovered indirect costs.
In-kind: Donated space, supplies, volunteer services are goods and services that are donated by individuals or organizations other than the applicant (third-party). Limit your descriptions to 100 characters maximum. To qualify as matching resources, these same items also must be listed in the project budget as direct costs. The dollar value of these non-cash donations should be calculated at their verifiable fair-market value. Identify sources. Reminder: Proper documentation must be maintained for all items noted as "in-kind."
TOTAL PROJECT INCOME is the total of "1. Amount requested from the Arts Endowment" and 2. Total match for this project."
DIRECT COSTS are those that are identified specifically with the project. Be as specific as possible (e.g., show costs that relate to festival programming if your project is for a festival). For projects that include additional partners, indicate on the form the portion attributed to each participant.
DIRECT COSTS: Salaries and wages cover compensation for personnel, administrative and artistic, who are paid on a salary basis. (Funds for contractual personnel and compensation for artists who are paid on a fee basis should be included in "3. Other expenses" on Page 2 of the Project Budget form, and not here.) Indicate the title and/or type of personnel (40 characters maximum), the number of personnel (30 characters maximum), the annual or average salary range (40 characters maximum), and the percentage of time that will be devoted to the project annually (30 characters maximum). List key staff positions, and combine similar functions. Where appropriate, use ranges. If the costs for evaluation and assessment are part of staff salary and/or time, separately identify those costs.
Title and/or type of personnel
Number of personnel
Annual or average salary range
% of time devoted to this project
Executive Director (most of project)
$40,000 per yr.
Executive Director (evaluation only)
$40,000 per yr.
$20-25,000 per yr.
$15-20,000 per yr.
Salaries and wages for performers and related or supporting personnel must be estimated at rates no less than the prevailing minimum compensation as required by the Department of Labor Regulations. (See "Legal Requirements" for details.) Salaries and wages that are incurred in connection with fund raising are not allowable project expenses; do not include them in your budget.
Fringe benefits are those costs other than wages or salary that are attributable to an employee, as in the form of pension, insurance, vacation and sick leave, etc. They may be included here only if they are not included as indirect costs.
DIRECT COSTS: Travel must be estimated according to the applicant's established travel practice, providing that the travel cost is reasonable and does not exceed the cost of air coach accommodations. Limit your descriptions to these character maximums: # of Travelers = 20 characters; From = 50 characters; To = 50 characters. Include subsistence costs (e.g., hotels, meals) as part of the "Amount" listed for each trip, as appropriate. Foreign travel, if any is intended, must be specified in this section and must conform with government regulations, including those of the U.S. Treasury Department Office of Foreign Asset Control. If Arts Endowment funds are used for foreign travel, such travel must be booked on a U.S. air-carrier when this service is available.
DIRECT COSTS: Other expenses include consultant and artist fees, contractual services, promotion, acquisition fees, rights, evaluation and assessment fees, access accommodations (e.g., audio description, sign-language interpretation, closed or open captioning, large-print brochures/labeling), telephone, photocopying, postage, supplies and materials, publication, distribution, translation, transportation of items other than personnel, rental of space or equipment, and other project-specific costs. List artist compensation here if artists are paid on a fee basis. Limit your descriptions to 100 characters maximum.
Television broadcast projects and educational/interpretive videos must be closed or open captioned. Applicants should check with captioning organizations for an estimate.
If you intend to purchase any equipment that costs $5,000 or more per item and that has an estimated useful life of more than one year, you must identify that item here. Provide a justification for this expenditure either in this section of the Project Budget form or in your Details of the Project narrative.
Group similar items together on a single line, with only one total cost. List consultant and artist fees or contracts for professional services on consecutive lines; do not scatter them throughout the list. Specify the number of persons and the applicable fee, rate, or amount of each. For other types of line items, provide details of what is included in each item. See the “Administration” example below.
Artists (5 @ $300-500 per week/30 weeks)
Consultants (2 @ $150 per 1/2 day/1 day per mo./10 mos.)
Access accommodations (sign-language interpretation and audio description)
Administration (rent -- $4,500, telephone -- $300, copying -- $200)
Do not include fund raising, entertainment or hospitality activities, concessions (e.g., food, T-shirts), fines and penalties, bad debt costs, deficit reduction, cash reserves or endowments, lobbying, marketing expenses that are not directly related to the project, audit costs that are not directly related to an A-133 audit, contingencies, miscellaneous, land purchase costs, construction, or costs incurred before the beginning of the official period of support.
TOTAL DIRECT COSTS is the total of all direct cost items listed in "1. Salaries and wages" (from Page 1 of the Project Budget form), "2. Travel," and "3. Other expenses."
INDIRECT COSTS are overhead or administrative expenses that are not readily identifiable with a specific project. (The costs of operating and maintaining facilities and equipment, depreciation or use allowances, and administrative salaries and supplies are typical examples of indirect costs.) Indirect costs are prorated or charged to a project through a rate negotiated with the Arts Endowment or another federal agency (limit your description of Federal Agency to 50 characters). NOTE: Colleges and universities may not apply a "research" indirect cost rate to Arts Endowment grants. If you do not have or intend to negotiate an indirect cost rate, leave this section blank. You may claim administrative costs or overhead as direct costs under "3. Other expenses." If you have a negotiated rate and would like to include indirect costs, complete the information requested in this section. For additional information, see "Indirect Cost Guide for NEA Grantees."
TOTAL PROJECT COSTS is the total of "4. Total direct costs," and, if applicable, "5. Indirect costs." NOTE: "3. Total project income" (from Page 1 of the Project Budget form) must equal the "Total project costs." Your project budget should not equal your organization's entire operating budget.
Items to Upload
There are four types of required items:
4. Work samples
You will access NEA-GO for detailed instructions and to upload your items. You should prepare your items well in advance of the deadline and have them fully ready to upload once NEA-GO becomes available to you.
Below are the required items to uploads to NEA-GO. These are a critical part of your application and are considered carefully during application review.
Submit a representative list of your Programmatic Activities for the past three seasons.
Submit a selective representative list, in chronological order, of your organization's programming or activities for the following years: 2011-12, 2012-13, and 2013-14. For organizations that schedule activities according to a single calendar year, use programming for 2011, 2012, and 2013. You may submit up to three pages.
This list should demonstrate eligibility (i.e., your organization's three-year history of programming) and the artistic excellence and merit of your organization. For the purpose of defining eligibility, "three-year history" refers to when an organization began its programming and not when it incorporated or received nonprofit, tax-exempt status. Where available, include arts or cultural programming that has a relationship to the project for which you are requesting support (e.g., show examples of previous festival programming if your project is for a festival). For most applicants, this list should show selected artists/projects/exhibitions/works that your organization has or will have presented/produced/exhibited/performed. Use the bullets below as a guide to possible column headings for your list; adjust them as appropriate for your organization.
- Year: 2011-12, 2012-13, or 2013-14. For organizations that schedule activities according to a single calendar year, use 2011, 2012, or 2013.
- The titles of the works/productions/exhibitions or of the program or project.
- Key Artist(s)/Personnel. This may include a creator or project head such as a choreographer, composer, playwright, performing artist, arts specialist, teacher, etc. Also list any key personnel such as director, conductor, etc.
- The location of the activity.
- Dates of the activity and the number of performances/classes/events/exhibitions.
- Attendance and, where available, percent of capacity figures.
- Fees paid to artists/companies. (Use average or aggregate fees where appropriate.)
A performing arts group might fill out its representative list as follows:
|2011-12||Lecture||James Miller||ABC Museum||February 15, 2012||30/75%||$$|
|John Smith, Jane Doe||Civic Theater||Jan 27-31, 2013
|Civic Theater||April 17-21, 2014/7 perfs.||1,050/88%||$$|
You must submit at least one statement of support that is directly related to the proposed project. Submit a maximum of three one-page statements of support that demonstrate commitment from any combination of key artists, organizations, or communities that you wish to highlight. Statements of support are used by reviewers to assess the level of commitment of project participants and the impact of project activities. Do not provide general statements of support for your organization. Each statement should include the name, affiliation, phone number, and e-mail address of the individual who provided it.
Submit a single PDF file that includes any items specified below that are relevant to your particular project.
- For all projects, a one-page Artistic Statement. This statement must be written by the Artistic Director or other person who has responsibility for the project. It should discuss the reasons for the project's selection and its relationship to the artistic vision of the organization.
- For projects that involve the creation of work:
- A one-page statement written by the primary creative artists (e.g., the composer and librettist) with responsibility for the project.
- The required (in-progress) sample score and libretto for the project.
- If your project is based on copyrighted material, a statement that documents the clearance of rights for this particular project. For example, if you are commissioning a new work that will be using copyrighted text, submit documentation to prove that you have permission for its use. You must have the rights secured by the application deadline.
- For recording projects:
- A one-page distribution plan
- For professional development activities:
- A three-page curriculum plan that outlines both the training activities and the performance opportunities offered. Label this "Professional Development Curriculum Plan." This information should outline the training such as vocal coaching, diction, language, acting, movement, and theatrical training.
- A three-page representative list of the names and current professional affiliations of participants from the past two years. Label this "Representative List of Artists/Affiliations."
- For educational and outreach programs:
- A three-page curriculum plan that outlines both the training activities and the performance opportunities offered. Label this "Education and Outreach Curriculum Plan."
- Curriculum material such as teachers' guides also may be submitted. Label this "Teacher Guide" (up to 10 pages).
- For projects that involve touring, following the instructions provided for Programmatic Activities, provide a three-page representative list of your touring activities for the past three seasons. Label this "Touring Activities."
- For projects that may be impacted by the National Environmental Policy Act and/or the National Historic Preservation Act (e.g., an arts festival in a park, the commissioning and installation of an outdoor sculpture or mural, or certain types of Livability projects), provide documentation that the project is in compliance. The Arts Endowment may conduct a review of your organization to ensure that it is in compliance.
These work samples should demonstrate the artistic excellence and artistic merit of your project.
Work samples are a required part of all Opera applications and are considered carefully during application review. Video recordings are required for performing and presenting organizations and are a critical component of your application. Submit only recent performances (not more than two years old).
Consistency and clarity of work samples is essential. The performance recorded and the recording itself should both be of the highest quality. Do not send dark work samples or samples with poor visibility. Do not submit promotional material. Please be selective in what you submit, as panel review time is limited.
For projects that do not involve commissions or recordings, submit no more than three samples.
All performing and presenting organizations must submit three samples of at least three contrasting operatic works (performed live within the past two years) that demonstrate a range of styles, and are relevant to the project for which you are requesting support. Select and identify specific arias, duets, ensembles, etc. Each segment must be between 5 to 15 minutes in duration.
Of these three samples, you must include at least one ensemble selection, e.g., chorus, quartet, quintet.
Of these three samples, you must include a sampling of your organization's mainstage work, even if you are not requesting support for a mainstage production.
In addition, your work samples should demonstrate the artistic quality of your organization and should relate as directly as possible to your proposed project. Therefore:
- If you are applying to create a new work, submit examples of recent work by both the composer and the librettist (e.g., scores, librettos, and recordings). Samples of creative artists' work are critical components of your application and will be considered carefully during the review process. This may include recordings from another organization that has already recorded the work (e.g., from a workshop production).
- If you are applying to complete a work, submit a sample of the work in progress.
- If you are applying to mount a new production, submit examples of recent work by the artistic team (e.g., images or artists' renderings of sets, costumes).
- If you are applying for a collaborative project, submit samples that feature the various artists and/or organizations involved.
- For educational and outreach activities, submit samples that demonstrate the skills of the artists and teachers working with students and other participants. Curriculum material such as teacher's guides may be submitted. Label this "Teacher Guide" and limit it to 10 pages.
- If you are applying for a recording project, include samples of the work(s) to be recorded or, if not available, representative work(s) by the proposed composer(s) or artist(s).
- Service organizations should submit brief selections from publications or other documents that demonstrate their ability to carry out the proposed project
You will be able to upload items in the formats described below. There is a limit of 250 MB for all of your items combined.
We will accept the following types of items:
Documents (Programmatic Activities List, Statements of Support, Special Items, Scores, Librettos, Teacher Guides, News Clips, Articles, Reviews, Publications, Periodicals)
Each file has a size limit of 5 MB and 12 pages, and must be submitted as a PDF file. Leave a margin of at least one inch at the top, bottom, and sides of all pages. Use only 8.5 x 11 inch size pages. Do not reduce type below 12 point font size. Within each PDF, number pages sequentially; place numbers on the bottom right hand corner of each page. Excess pages will be removed and not be reviewed.
If you have to scan material, please follow the guidance below:
- Scan images at a resolution of 300 dpi. Resolutions over 300 dpi will result in unnecessarily large files.
- Experiment with the JPEG quality settings. Saving the document as a "medium quality" or "low quality" JPEG will reduce the file size, and is not likely to reduce readability.
- When you have scanned the images, combine them into a single PDF file. Submit a single file for each document; do not submit a separate file for each scanned page.
Video samples are required for performing and presenting organizations. Submit three video samples. For projects that involve commissions or recordings, you may submit additional samples.
You may upload a video sample directly to NEA-GO, or you may submit a web link to a video sample.
Uploading to NEA-GO is strongly recommended.
If you upload directly to NEA-GO:
When submitting multiple video samples, you will upload each individually, in a separate file.
Acceptable file types are avi, flv, mov, mp4, mpeg, rm, and wmv. Your video sample must be in one of these acceptable file types. File types such as VIDEO_TS.BUP, VIDEO_TS.IFO, and VIDEO_TS.VOB will not work.
In order to be uploaded, videos must meet the following minimum requirements:
- Resolution: At least 480 x 360
- Frames per second (fps): At least 12
You can often check the resolution of a video as follows. In Windows environments, find the file on your computer, right click it, and select "Properties." On a Mac, hold the Control key, and click on the file name. Select "Get Info" and the information should display. Most videos are a standard 29 frames per second.
While the above requirements are the minimum, submitting your video in the mp4 (H.264) format at 640 x 480 with mp3 audio will allow for efficient uploading while showing your clips to best advantage. There is a file size limit of 250 MB. (Note, however, that there is a limit of 250 MB for all of your work samples combined so choose your video samples carefully.)
If your video doesn't meet the minimum resolution requirements above, there are a number of software programs you can use to convert your video.
If you submit a link:
Submit a PDF with a link to the website. If you are including more than one website, list them all on a single PDF. For each site, list the URLs for pages to be shown; include any necessary navigation paths and any information on required plug-ins. Do not submit websites that require passwords. Do not submit links to sites that require work samples to be downloaded (e.g., Dropbox).
The work samples below may be submitted in addition to video samples, if relevant to your project.
Submit up to three samples. For projects that involve commissions or recordings, you may submit additional samples. You will upload each selection in a separate file. Each file has a size limit of 5 MB.
Acceptable file types are mp3, wma, wav, aac, mid, midi, mpa, and ra.
Include still images only as needed. Submit up to 12 images. Combine all of your images into a single PDF file. Image size should be consistent; 800 x 600 pixels is suggested. Each file has a size limit of 5 MB. Acceptable file types are jpeg, gif, bmp, png, and tif.
Do not submit your organization's general website. Only submit a website that is an essential part of the project.
Submit a PDF with a link to the website. If you are including more than one website, list them all on a single PDF. For each site, list the URLs for pages to be shown; include any navigation paths and any necessary information on required plug-ins. Do not submit websites that require passwords. Do not submit links to sites that require work samples to be downloaded (e.g., Dropbox).
NOTE: If you provide links to works samples -- audio samples, digital images, video samples, or documents – the same limits on work samples uploaded directly to NEA-GO apply to those provided via links:
- Video samples: No more than three selections.
- Audio samples: No more than three selections.
- Digital images: Up to 12 images, submitted in one PDF.
- Documents: Up to 3 pages each. Exceptions: scores and librettos for new work which should be submitted in full; and teacher's guides which may be up to 10 pages.
Information About Uploaded Items
For each item that you upload, you will find a descriptive field into which you will enter the following information, as appropriate:
This title must not contain an apostrophe (if you use one your item will not upload). Title each item with a unique name.
- For your programmatic activities list, statements of support, and special items, simply state the type of item.
- For video/audio/digital image/website/document work samples, state the composer name and title of the operatic work represented by the work sample (and if different than the applicant organization, the name of the performing artist/ensemble represented by the work sample).
For your programmatic activities list, statements of support, and special items, simply state the type of item.
For video/audio/digital image/website/document work samples:
- Name of organization (if different from applicant).
- Title of work/image/activity (if different from first bullet).
- Title of selection.
- Singer(s), conductor, director, set designer, costume designer, lighting designer (artistic team) represented in the work sample.
- Date the work was performed.
- Brief description of the relationship of the work to the project for which you are requesting support.
- For audio and video samples, length of the sample.
- For audio and video samples, viewing/listening cue for each sample.
Applicants submitting multiple websites or multiple images on a PDF should include the relevant information from above with each website or image in the PDF. The descriptive field for the file should provide a brief overview of the group of images or websites as a whole.
If new information that significantly affects your application (including changes in artists or confirmed funding commitments) becomes available after your application is submitted, please send that information immediately to the specialist for the field/discipline of your project. Include your organization's name and application number on any such submission.